Privacy notice on the processing of personal data

In accordance with Regulation (EU) 2016/679 General Data Protection Regulation (hereinafter – the GDPR) and other applicable legislation, this is to inform you that the personal data you have provided us with will be handled by the Yukon Advanced Optics Worldwide, UAB (hereinafter – “the Company”) which is responsible for its processing, for the purposes of:

  • administering the contest, including communicating / providing you with the information about the results of the game organized by the Company, and the organization of the hunting trip to South Africa, as well as transfer of winner’s personal data to third parties in relation to fulfillment of necessary arrangements to provide the prize

 

For this purpose, we will process:

 

  • participants’ personal data: full name, country of residence, e-mail;
  • winner’s personal data: full name, address of residence, a valid passport or ID card for necessary travel.
  • possible and/or future information about our latest news and products (direct marketing offers)

 

For this purpose, we will process participants’ and winner’s personal data: name, e-mail.

 

  • publishing the prize-related content on Company’s official website, social media platforms, and promotional materials

 

For this purpose, we will process winner’s personal data: full name, image, the prize-related information (e. g. the destination, the content of activity).

Who is responsible for the processing of your personal data?

Organisation name: Yukon Advanced Optics Worldwide, UAB

Address: Lithuania, Vilnius, Ateities 21c

Telephone: +370 5 2330307

Email: gdpr@yukonww.com

 

What makes the processing of your personal data legitimate?

The legal basis for the above-mentioned personal data processing purposes is your expressed consent or our legitimate interest.

 

How long will we keep your personal data?

Your personal data will be retained until you request its deletion or withdraw the consent you have granted / objection to processing or:

  • for the purpose of administering the contest, including communicating / providing you with the information about the results of the game organized by the Company, and the organization of the hunting trip to South Africa, as well as transfer of winner’s personal data to third parties in relation to fulfillment of the prize – till the fulfillment of all the arrangements related to the organizing the trip;
  • for the purpose of possible and/or future information about our latest news and products (direct marketing offers) – 5 years;
  • for the purpose of publishing the prize-related content on Company’s official website, social media platforms, and promotional materials – 5 years.

 

Who will be disclosed your personal data?

The Company will not provide participants personal data for third parties, except for media agency, or unless required by the legislation, applicable to the Company.

The Company will provide the winner’s personal data to third parties for the fulfillment of arrangements of organizing the trip (such as the service provider of hunting trip, the airline company for organizing the flight); for other third parties – only if required by the legislation, applicable to the Company.

The Company shall not transfer your personal data to third countries (outside the EU/EEA) unless this is deemed necessary, however this is carried out in accordance with an adequate level of protection of the personal data, where there is a lawful basis for the transfer of the personal data, and under at least one of the following conditions:

  •   the non-EU/EEA country in which the data recipient is located ensures an adequate level of protection of personal data as decided by the European Commission;
  •  the data controller or data processor implements appropriate data security measures, such as, for example, the transfer of personal data is carried out in accordance with a contract containing standard terms and conditions approved by the European Commission or other standard terms and conditions approved in accordance with the established procedure, an approved code of conduct, or the data recipient has been issued with a certificate;
  • derogations apply, for example, where you have expressly consented to the transfer of personal data, the transfer of personal data is necessary for the performance of a contract concluded with you, or the transfer of personal data is necessary for the exercise or defense of legal claims or for important reasons of public interest.

 

What are your rights in relation to your personal data processing?

 

Right of access You have the right to obtain from the Company the confirmation as to whether your personal data is being processed and to access the information about how the Company processes your personal data, as well as to receive the copy of your personal data.
Right to rectification You have the right to obtain from the Company the rectification of your inaccurate personal data. You also have the right to have incomplete personal data completed, also by providing a supplementary statement.
Right to erasure (‘right to be forgotten’) You have the right to obtain from the Company the erasure of your personal data, if conditions established in Article 17 of the GDPR are met.

Please note that Article 17(3) of the GDPR establishes some exceptions for such cases where processing is necessary. If they are applied in your case, we will inform you about them accordingly.
Right to restriction of processing You have the right to obtain from the Company restriction of processing if conditions established in Article 18 of the GDPR are met.

Where processing has been restricted, such personal data shall, except for storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest.
Right to data portability You have the right to receive your personal data, which you have provided to the Company, in a structured, commonly used, and machine-readable format and have the right to transfer this data to another controller, if:

  •     the processing is based on a consent or on a contract, and
  •    the processing is carried out by automated means.

You also have the right to have the personal data transferred directly from the Company to such another controller, where technically feasible.
Right to object You have the right to object at any time to processing of your personal data for the purposes of the legitimate interests of the Company, including profiling based on those provisions.

The Company will no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or for the establishment, exercise, or defense of legal claims.
Right to withdraw the consent Where the processing of your personal data is based on your consent, you have the right to withdraw this consent at any time. Your withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
Right to lodge a complaint with a supervisory authority You have the right to lodge a complaint with a supervisory authority in the EU member state of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of your personal data infringes the GDPR.

Lithuanian supervisory authority is Lithuanian State Data Protection Inspectorate, address L. Sapiegos str. 17, 10312 Vilnius, Lithuania, e-mail ada@ada.lt, website https://vdai.lrv.lt/.

The Company would recommend and be grateful if you contact us before lodging a complaint to the relevant supervisory authority and express your concerns or questions to us. We will do our best to assist you with all your queries.

All abovementioned requests shall be sent via e-mail to gdpr@yukonww.com or by post: Lithuania, Ateities g. 21C, LT-06326 Vilnius, Yukon Advanced Optics Worldwide, UAB. The Company will examine your request to exercise the rights of the data subject within 1 month. This period may be extended, if necessary, for a further period of 2 months, taking into account the complexity and number of requests. In this case, the Company will notify you of any such extension within 1 month of receipt of the request, together with the reasons for the delay.